HR Administration
In most companies, HR admin is no one's real job. With us, it's ours.
From onboarding to offboarding, records to documentation — the operational HR that falls through the cracks when it lands on someone's desk. We own all of it, using your emails and picking up your phones.
The problem
The slow tax of squeezing it in
In most small and mid-sized Cyprus companies, HR administration isn't a job — it's a leftover. The office manager, the finance person, or the founder absorbs it between everything more urgent.
So contracts go out late, or with the wrong clause. New hires spend their first week chasing logins instead of working. Leave records drift out of sync. Someone resigns and the paperwork trails on for weeks.
None of it looks dramatic on its own. Together it's a steady drain — wasted hours, compliance exposure, and a patchy experience for the people you're trying to keep.
What's included
Get the basics right first — we start here
Get the admin right — clean, accurate, on time — and everything above it gets easier: recruitment, talent, training, benefits. We take the whole of HR administration off your hands and run it as a real function, not a checklist.
Onboarding
From signed offer to a productive first day.
Offboarding
Clean, compliant exits with no loose ends.
Employee records & data
One accurate, secure source of truth.
Contracts & documentation
Issued, renewed, filed, and kept current.
Leave & absence
Requested, approved, tracked, and reconciled.
Employee queries
A real point of contact for your team's HR questions.
HR systems
Your platform configured and run for you (OrangeHRM).
Onboarding
Onboarding: day one, ready
A new hire's first week sets the tone for everything that follows. We handle the full logistics so they walk into a job, not a to-do list.
The employment contract drafted and signed, statutory registrations sorted (Social Insurance, GHS and tax), payroll set up, accounts and access requested, equipment coordinated, key policies shared, and a structured induction so they understand how things actually work here.
Offboarding
Offboarding: clean exits, no loose ends
Exits are where admin gets messy and risk quietly creeps in. We manage the whole process so nothing is missed and no one is exposed.
Notice periods and final settlements coordinated, accurate documentation prepared, registrations closed off, equipment returned and access revoked, and the correct paperwork issued for a compliant, dignified departure.
How it works
Run by people. Powered by your system.
Behind the admin sits OrangeHRM — your HR system of record, which we configure and run as OrangeHRM's exclusive reseller for Cyprus. Records, leave, time and documents live in one place, reachable from any device, while we operate it day to day.
You get the automation and self-service of a modern HR platform and a real team running it — not one more tool you have to manage yourself.
Why OneJar
Admin that connects to everything else
Because we run your entire HR function, administration never sits in a silo. Onboarding flows straight into payroll. Contracts line up with legal compliance. Clean records feed recruitment, talent and performance.
The same team handles all of it — using your emails, picking up your phones. Nothing falls between vendors, because there are no vendors: just one partner who owns the operational detail. All the value of an in-house HR team, with none of the overhead — backed by a team already managing over 1,000 employees.
FAQ
What does HR administration outsourcing include?+
It covers the day-to-day operational side of HR: onboarding and offboarding, employee records and data management, contracts and documentation, leave and absence administration, employee queries, and running your HR system. OneJar handles all of it as part of your HR function.
Can OneJar handle onboarding and offboarding for our company?+
Yes. We run the full process — from issuing a compliant contract and sorting registrations for a new hire, to coordinating final settlements, documentation and access revocation when someone leaves.
Where is our employee data stored, and is it secure?+
Your records sit in OrangeHRM, the HR system of record we configure and run for you, with role-based access and a clear audit trail. Data is handled in line with GDPR and Cyprus data-protection requirements.
Do you use our existing HR system or your own?+
We implement and run OrangeHRM as your system of record — we're its exclusive reseller for Cyprus. If you already have a system, we'll advise on whether to migrate; in most cases consolidating into one platform removes more admin than it creates.
Can we outsource just HR administration, or do we have to take everything?+
HR administration is often where companies start with us. It stands on its own — and because we run the full function, it slots straight into payroll, compliance and the rest whenever you're ready to expand.